Load in. Light it. Sound-check. Signed off.
Every zone, every rig, one board
Stage, front-of-house, backline, lighting truss — track them the way you already break down the room. A crew member joins by scanning the poster, or by typing the eight-character code printed under it when a phone's camera won't focus in a dark load-in.
Offline is the default assumption
Venues have dead spots. ReadyFactor keeps recording locally and syncs the moment a signal comes back. Save the load-in as a template and run the same rig again for the next date without remapping the room.
Printed sheets for the crew with gloves on
Not everyone on load-in wants a phone out. Print the sheet, check it by hand, log it later. The production manager's account can require two-step sign-in and single sign-on through Google or Microsoft, with each role — Owner, Administrator, Coordinator, Zone lead, Viewer — limited to what it needs.
A missing fixture becomes a request, not a radio call
The crew member who finds the problem raises it from the task they are on, with a note and a photo. It lands on the production manager’s board at once; someone takes ownership, sorts it, and records what was done.
An open request holds readiness back, so nobody signs the rig off over a problem that was never closed.
A load-in with ReadyFactor
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11:15
The production manager maps the venue into four zones — Stage, Front-of-house, Backline, and Lighting truss — starting from the previous date’s run as a template.
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12:15
Crew scan the poster at the loading dock; one whose camera won’t focus in the dim bay types the code printed underneath instead, and lands on the same task list either way.
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2:45
The production manager watches all four zones from one board: Backline goes green first.
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4:00
Lighting truss stalls on a fixture that hasn’t arrived, so a note goes on the request board and gets resolved before doors.
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5:45
With every zone signed off, what reaches the venue and the client is a readiness report — what was done, by whom, and when, zone by zone — instead of a verbal “we’re good” before the room fills.
Common questions
Does the crew need to install anything?
No. A crew member scans the QR code at load-in, types a name, and is on their zone’s task list in seconds — no app store, no password, no account. Only the production manager signs in.
What if someone’s phone won’t scan the code at the venue?
The eight-character join code printed under the QR poster does the same job, typed in by hand — useful in a dark truck bay where a camera won’t focus.
Can we run the same show package again next week?
Yes. Save a load-in as a template and repeat it for the next date, adjusting zones or tasks for that venue instead of rebuilding the plan from scratch.
Not quite your team? See how churches or event teams use ReadyFactor.