Invite your helpers

Invitations become available once you’ve reviewed and saved the plan. Before that there’s nothing to invite anyone into, which is the point.

The link

Create an invitation and you get a private link. Send it the way you already talk to your team — group message, email, pinned in a chat.

The link is shown once. Copy it when it appears, because it isn’t displayed again. That’s deliberate: a link that stays on screen is a link that stays in a browser history, on a shared laptop, in a screenshot. If you lose one, make another — they cost nothing.

Anyone with the link can join as a helper on this run. Treat it roughly like the door code to the building: fine in your team’s group chat, not fine posted publicly.

The poster

There’s also a printable poster with a scan code on it: Scan to help with setup. Print it, put it where your team arrives, and people join by pointing a phone at it.

This is usually better than a link for anyone who turns up in person, because there’s nothing to forward, nothing to mistype, and no one left out because they weren’t in the group chat.

Revoking one

If a link has gone somewhere you didn’t intend, revoke it. It stops working immediately.

Revoking an invitation does not remove people who already joined with it — they’re in the run and stay there. If you need someone out, remove them from the roster instead.

What a helper actually gives up

Very little, and it’s worth being able to tell them: joining shares their display name and their progress on the work. Not their phone number, not their email, not their location. They don’t have an account because there is nothing to have an account for.

If someone is hesitant, that sentence usually settles it.

Who else you might be inviting

Helper invitations are for people doing the work on the day. If you’re bringing in someone who needs to plan runs, see reports, or run their own setups, that’s a different thing — see your team, which covers coordinator, administrator and zone lead accounts.