What ReadyFactor is

You have a space, a time it needs to be ready, and people who are going to make that happen. The hard part has never been the work. It’s knowing, at 7:20, whether the work is actually done — without walking the building to find out.

That’s the whole of it.

The shape of it

A run is one space being made ready by one time. Next Sunday morning. The conference on the 14th. Every run is separate: its own plan, its own people, its own record at the end.

Zones are how you cut the space up. Main room, entrance, storage. Four or five is normal. They exist so that “are we ready?” becomes five small questions with clear answers instead of one big one nobody can answer.

Tasks are the actual work, written down in the zone where it happens, with the steps someone unfamiliar could follow. Gear cases are the labelled things that have to physically be somewhere — confirmed present by a person standing in front of them.

Helpers are the people doing it. They get a link, tap their name, and see their work. No account, no password, no app to install.

The readiness report is what’s left when it’s over: who did what, when, what wasn’t done and why.

Two very different screens

You and your team are not looking at the same thing, and that’s deliberate.

You get the board — every zone, what’s finished, what’s stuck, who’s asking for help. It’s dense, because you’re the one making decisions.

They get one thing at a time. Their zone, their next task, its steps, a button to say it’s done, and a way to say they’re stuck. Almost nothing else. Someone holding a phone in a storage room does not need your dashboard.

You can see their side any time — there’s a button on your demo run that gives you a helper link to open on your own phone. It’s worth doing once.

A run moves through states

A run starts as a draft. You write the plan, and nothing is live: no invitations, no work anyone can claim. You can edit it as much as you like.

When you’re satisfied, you review the plan and save it. That’s the moment helper invitations become available — deliberately, so nobody is ever invited into a half-written plan.

Then you start setup, and it goes live. People claim work, finish it, ask for help. You watch it happen.

When the four checks pass, you sign the space off, and that produces the report.

Your workspace already has one

Every new workspace starts with a Demo Run — a complete, already-written plan with zones, work and gear in it. It’s a real run, not a picture of one. Open it, change it, start it, delete it.

It exists so your first five minutes are spent looking at a working example rather than at an empty page.